Practical Assessment
Candidate Instructions
This assessment is a portfolio of evidence designed to assesses your ability to facilitate stakeholder engagement.
You are required to:
- Develop a project time plan
- Design a project time execution and evaluation
- Address a case study
To develop your assessment, you can work on either of the following scenarios:
- Scenario 1:
Choose an organisation and industry that you are familiar with. For example, a company you have worked for or are working for now.
- Scenario 2:
Choose the case study provided by your trainer
This assessment comprises of the following sections:
Section 1: Project Communication and Information
Section 2: Project Communication Execution and Evaluation
Section 1: Project Time Plan
Overview
Task 1 – Communication Management
Task 2 – Project Team Directory Task 3 – Communication methods, processes, and technology Task 4 – Communication Matrix Task 5 – Project Meetings Task 6 – Monitoring and Control |
Task 1: Communication Management Approach |
Describe how the projects information and communication plan has been developed, Address:
- Major inputs into the plan. Address what information requirements were used as basis of the plan. - What stakeholders (name them) were consulted in the development of the plan and why. - What communication constraints were considered when developing the plan - What specific communication requirements from stakeholders were considered in the development of the plan All points MUST be addressed. |
Task 2: Project Team Directory | ||||||||||||||||||||||||||||||||||||||||||
Complete the project team directory for your project.
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Task 3 Communication methods, processes and technology |
Describe what specific communication methods, processes and technologies are utilised:
- To communicate during the project - To collect, store, disseminate and manage information (information/knowledge management- Remember that a knowledge/information management system will support an information system that enhances quality, validity, timeliness and integrity of information) - Communicate with key stakeholders and the project team. You might think to add a flow chart. - Include any standards that will be followed in the communication process (example: specific signature for emails) All points MUST be addressed. |
Task 4: Communication Matrix | ||||||||||||||||||||||||||||||||||||||||||
Complete the communication matrix for the project:
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Task 5: Project Meetings |
Describe how meetings will be organized and managed for the project: frequency, duration, agenda development and circulation, minutes taking and distribution, action items and use of a chair person. |
Task 6 Monitoring and Control |
Describe the monitoring and control mechanisms that are adopted in the project to control the validity of the information flow and the effectiveness of the communication network. |
Section 2: Project Communication Execution and Evaluation
Making appropriate reference to your project communication plan, address each section covering all points. | ||||||||
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