Purchasing Instructions

Design Project-Purchasing Instructions Overview Each team is allotted a parts budget of approximately $30 for the design project. If your total request is over this budget, your request may be approved or denied depending on the items requested and the total requested purchases from all teams in the course. Orders may also be denied if they are considered to be extraneous to the project or if there are cheaper alternatives available. There are a number of ways you may acquire parts, as outlined below: 1.Amazon (Primeshipping only, must be in stock) 2.Home Depot inRossford(must be in stock) 3.McMaster-Carr (must be in stock, least favorable due to extended shipping time) 4.Purchase yourself (reimbursement for item cost only, not shipping or tax) 5.Acquire yourself (items from home, dorm, classroom, etc.) The $30 budget only applies to parts you order through the university (items 1-3 above) and those for which you request reimbursement (item 4). You may spend as much money as you like and acquire whatever parts you find. However, you must keep a record of your total cost for all parts used in your prototype. This"bill of materials"includes both items you order and those you acquire yourselves, and applies to theproratedcost of each item used in your prototype. For example, if a sheet of 4'x8' plywood costs$10.00 and you incorporate one-quarter of it into your prototype, the prorated cost for this item is $2.50. This also includes parts that you do not purchase. For example, if you incorporate a small DC motor from the classroom parts cabinet into your design, you need to find an identical/similar item and make record of its price to include in your bill of materials. Shared Order Form All parts that areapplied towards a team's $30 budget (either ordered or reimbursed) must be entered on the shared GoogleSheet "Shared Order Form-Sp17." This list is shared among all course teams, so be sure to enter your information in the correct location. When parts arrive, they will be placed into your team's assigned bin if they fit; otherwise, they will be placed along the west wall of the classroom. Be sure to keep your parts stored in your bin-if they do not fit, you may store them under the basement stairs in the stairwell nearest the Tinker Lab. You do not need to complete any Purchase Request Forms this semester. Your order will be taken directly from the Shared Order Form. Be sure the items you intend to order through the university are listed no later thanthe start of Class 6A (Monday, February 20th). Amazon orders Only items offered by Amazon Prime shipping are acceptable. Items must be in stock and ready to ship. On the Purchase Request Form, enter the Amazon Standard Identification Number (ASIN), which can be found on every item's main page (use Ctrl+F and enter "ASIN" to find this quickly). See the examples in Figures 1-3 for more clarification.