BSBADM502 Manage Meetings Assignment Help

 Using the four broad objectives, for a meeting that you have attended, explain whether the meeting succeeded in its aims or not.

 Have you ever gone to a meeting that has or heard of a meeting that has failed? Give a few reasons why and explain what should have been done during the meeting?

What is the difference between a formal and informal group?

 Use forming, storming, norming and performing stages of team building to explain a meeting that you attended and how the team was formed for the meeting?

The steps are:

 What type of meetings have you attended?

Individual Activity

 What costs would you need to consider for an informal meeting in your workplace? Would they vary if the meeting was formal?

What are the standard documents that you need to bring to your meetings?

Individual Activity

In your own words, explain what you believe a good meeting is.

List the role of a chair.

What is the difference between a good chair and a bad chair?

Individual Activity

 What is the purpose of summarising?

What are the steps that you would use to resolve conflict during a meeting?

 Tudor Rickards proposes that there are five sets of problems. List them and give an example for each.

Why do you think the minute taker should be briefed before a meeting?

When you write minutes what should you do?

Your email has become choked. In the folders there is a meeting folder. How should you maintain it?

Individual

Activity

The answers to the following questions will enable you to demonstrate your knowledge of:

Ø  Reading

Ø  Writing

Ø  Oral Communication

Ø  Numeracy

Ø  Navigate the world of work

Ø  Interact with others

Ø  Get the work done

Ø  Outline meeting terminology, structures, arrangements

Ø  Outline responsibilities of the chairperson and explain group dynamics in relation to managing meetings

Ø  Describe options for meetings including face-to-face, teleconferencing, web-conferencing and using webcams

Ø  Identify the relevant organisational procedures and policies regarding meetings, chairing and minutes including identifying organisational formats for minutes and agendas

Complete the following individually:

Please take your workplace example. Assume, last month you managed a formal meeting for your top, mid and line level management from different cities. The purpose of the meeting was to share strategic plans and to take necessary decisions on relevant issues.

You must practically provide detailed answer covering following areas in detail:

A.      How did you prepare for meeting?

B.      How did you conduct meeting?

C.      How did you follow up meeting?

This activity is designed to assess your understanding of the skills and knowledge covered within this unit. You should therefore aim to demonstrate this as much as possible, by focusing on the points above and by adding in any extra details you believe are relevant to the assessment.

Individual Activity

You must individually, answer the following questions in full to show your competency for entire unit.

Individually complete the following:

The structure of your organisation has changed. You have been asked to assist in developing a procedure for formal meetings. Using your learner guide, write procedures under relevant questions/headings:

1.       Develop a standard agenda for a formal meeting.

2.       Preparation for the meeting including the purpose of the meeting.

3.       What type of meeting this one is going to be?

4.       What procedures should you put in place to confirm the meeting arrangements?

5.       Despatch meeting papers to participants. How and when?

6.       Process of chairing meetings including any recommendations the chair should follow.

7.       How to conduct the meeting: Design an agenda.

8.       Participation of the meeting, including controlling, encouraging participation, discussion, problem solving and resolution of issues.

9.       What conventions should the minute taker follow?

10.   How should the meeting should be transcribed?

11.   How should the minutes be distributed and stored?

12.   What reports should be written regarding the formal meeting and outline what you believe the meeting should contain.