Assessment 1 - Outline

• Individual assignment
• Due Date: Monday, Week 7 (11:45pm AEST)
• Case Study for Assessment 1 & 2
• Assessment 1 (Part 1 & 2) templates provided
• Must be completed using the templates ONLY
• Submission format:
  • MS Word, checked by Turnitin software

Assessment 1 –

Alignment to Unit Learning Outcomes

• Learning Outcome 3 (from Unit Profile)
• Define and justify project event-driven and time-driven

controls for a case study project.

Case Study (Project)

• The real-life case study is Queensland health payroll system
• Download the case study from the Assessment block in
• You need to complete Assessment 1 Part 2 and Assessment 2 in the context of the case
• A number of URLs containing the information are provided in the case study
• This information is not You need to widen your research until an in-depth understanding of this project is reached.

Assessment 1 Part 1 –

Project status report

• Assessment 1 Part 1 is about the project status (progress) at a given point of time during the execution phase.
• Project status report is a tool used throughout the life of a project to provide information on how the project is proceeding and progressing.
• This report is a vital communication tool aimed at the sponsor, project board and/or steering committee.
• Download the Assessment 1 Part 1 template from the Assessment block in Moodle.

Project Status Report

• Project status report usually contains the following sections:

– Gantt Chart

– Performance (Variance) Analysis

– Estimated Cost At Completion (EAC)

– Cost Summary

– Forecast Completion Date

– To-Complete Performance Index (TCPI)

– Milestones status

– Exceptions

Gantt Chart

• Gantt Chart invented by Henry Gantt in
• It illustrates the project
• It illustrates the start and finish dates of the project tasks/activities.
• It also shows sequence of
• Tasks constitute the work breakdown structure (WBS) of the

Gantt Chart - Example

Performance (Variance) Analysis

• Performance analysis is used to check the progress (status) of the project during the execution
• Status of every task, sub-task, summary tasks and the project is measured at regular intervals of

•        CPI% = (EV/AC) * 100

• CPI% < 100% - actual cost is above the planned cost
• CPI% = 100% - actual cost is the same as planned cost
• CPI% > 100% - actual cost is below the planned cost

•        SPI% = (EV/PV) * 100

• SPI% < 100% - less work completed than planned
• SPI% = 100% - work completed as planned schedule
• SPI% > 100% - more work completed than planned

Estimated cost At Completion (EAC)

• EAC is the forecasted cost of the project at completion, as the

project progresses ...

• BAC – Budget At Completion = Total PV (Total planned budget of the

project)

• Use appropriate EAC method based on the following assumptions:
  • Method 1: based on actual cost to date, and predicts future work

will be accomplished at the budgeted rate

• EAC = AC + (BAC – EV)

• Method 2: assumes what the project has experienced to date is expected to continue
  • EAC = BAC / CPI
• Method 3: based on both CPI and SPI factors, when project schedule is impacting the estimated cost to complete the project
  • EAC = AC + [ (BAC - EV) / (CPI x SPI) ]

To-Completion Performance Index (TCPI)

• TCPI is a measure of cost performance that is required to be achieved with the remaining resources in order to meet specified management
• TCPI is expressed as a ratio of the cost to finish outstanding work to the remaining
• TCPI = Work Remaining / Funds Remaining
• Use appropriate TCPI formula based on the following assumptions:
  • Assumption - BAC is still valid:

TCPI = (BAC-EV) / (BAC-AC)

• Assumption - BAC is not valid anymore:

TCPI = (BAC-EV) / (EAC-AC)

Forecast Completion Date

• Forecast completion date forecasts the end date of the project, as the project progresses ...
• It is derived from the Schedule Performance Index (SPI)

•        Forecast completion date

– Total duration of the project / SPI        (e.g. 60 months / 0.92)

• If SPI < 1, then project is expected to be completed after the scheduled completion
• If SPI = 1, then project is expected to be completed as per the scheduled completion date.
• If SPI > 1, then project is expected to be completed before the scheduled completion date

Milestones status

• Milestone is an event on a schedule, which marks the completion of a key
• Progress on the milestones is provided in this
• Any issues with the milestones are also listed in this

Assessment 1 - Part 1

Project status report template

• Gantt chart is provided to you in the
• PV, EV & AC data is also provided to you within the
• You are required to analyse the project progress in terms of the main tasks and data provided in the
• You don’t need to refer to the case study for this report as data provided is