Writing an IEEE Format Paper
The Institute of Electrical and Electronics Engineers (IEEE) is a world renowned organization for technical specialists. Its main objectives are related to the advancement of technology for the welfare of humanity. Since 2018, IEEE has been the largest organization for technical experts.
What is an IEEE Paper?
The IEEE style is generally used for writing technical research papers, journals, conference papers, magazine articles, etc.
IEEE and it has its very own unique format for writing papers which is based off of the Chicago Style, but it has its own certain unique characteristics too, such as the In-text citations. The in-text citation numbers in IEEE papers are written, within square brackets) as a part of the text rather than in superscripts, as is common practice in other papers.
How to write an IEEE Paper?
On the IEEE official website, there are tons of templates for writing an IEEE style paper. An easy way to comply with the IEEE Paper format is to use a template from the website and simply type the text into it.
In this article, we have compiled a set of general guidelines to follow when writing an IEEE Format Paper. However, the most accurate way of formatting may vary depending upon the specific requirements of the type of your paper and the field you are working in. So, please remember to double check against any requirements provided by your supervisor or the organization you will be submitting your paper to.
The Structure of an IEEE Paper
The Sections of an IEEE Paper are generally organized as follows:
- Title of the Paper, the Byline and Membership Citation
- Abstract
- Index Terms
- Note to Practitioners (Optional)
- Nomenclature (Optional)
- Introduction
- Methodology
- Discussions/Findings/Results
- Conclusion
- Appendix(es) (Optional)
- Acknowledgment (Optional)
- References
- Text Citations of Figures and Tables
- Photos and Biographies
Writing Parts of an IEEE Paper above the Fold
- Title of the Paper
In an IEEE Paper, the title is aligned around the midpoint at the top of the page. The font size should be kept at 24 points.
A good title for your paper should show its relevance and describe the paper as concisely as possible. Use keywords in your title and avoid any jargon. Be crisp, concise and try to capture your reader’s attention.
- Byline and Membership Citation
The byline of your IEEE Paper is written right below title, after a line break. It is also aligned in the center and is written in 10 font size.
It contains the following elements, each written on separate lines.
The Author’s name(s), his Affiliation(s), City and Country, and E-mail address (es).
If the Author(s) are members of IEEE, it is also cited here.
Body of the Paper
The body of an IEEE Paper is formatted to appear in two separate columns. The font size should be kept at 10 points. It should also be kept in mind to format the columns on the last page of your paper to appear of the same length. This can be done by adding a column break.
Standardized rules have been published by the IEEE about different heading styles too.
- Abstract
In the Abstract of an IEEE Paper, you have to provide a concise summary of the research that you have conducted along with the conclusions you have reached. Also include the potential implications of your conclusions.
The Abstract should be written in a single paragraph of 150 to 250 words, containing NO grammatical mistakes, ambiguous terminologies, abbreviations, references, equations, graphs, tables, figures or footnotes. Keep it in mind to include the relevant keywords in your abstract for SEO.
- Index Terms
The Index Terms of an IEEE Paper are written in the paragraph as an extension of the Abstract of the IEEE Paper. They include keywords related to your research to make it easier for the readers to find your paper.
On the IEEE Official Website, there’s a list of standardized index terms, and from there you can find the appropriate list of the keywords you should be using in your paper.
Your Index terms should be written in alphabetical order and with the exception of the first index term, the rest must be written in lower case alphabets (unless there are any acronyms or such). For Acronyms, you must include the definition of the acronym first and right after that include the acronym in parentheses.
- Note to Practitioners
A Note to Practitioners is optional depending upon the type of IEEE paper you are writing. It consists of one or more paragraphs and is written separated from the Index Terms by using a line space. It is edited in the same style as the Abstract and contains no jargon.
In the Note to Practitioners, you are supposed to explain the pragmatics of your research.
- Nomenclature
The Nomenclature in an IEEE Paper is also optional depending upon the particular requirements of a field. If you choose to include it in your IEEE Paper, it will go right before the Introduction.
Nomenclature is basically a list of symbols, variables etc. along with their definitions. Once defined in the Nomenclature, there is no longer a need to define those terms again in the text.
The Nomenclature heading is a Primary Heading and the text is edited in the same manner as the body text. However there are distinct rules for the alignment of the Nomenclature section. The Nomenclature is written in two columns. The column containing the terms that need to be defined is aligned flush against the left margin. The column containing the definitions of the terms is placed on em space after the longest item in the first column. There is no need to use equity symbol between the two columns.
An Example for the Nomenclature is:
- NOMENCLATURE
IEEE Institute of Electrical and Electronics Engineers.
SEO Search Engine Optimization.
- Introduction
In the Introduction of your IEEE Paper, you are supposed to describe the problem you have researched. Your introduction must be written in present tense and should move in a methodical manner. First should come the general information about your topic, then move on to the past studies, after that mention the Hypothesis and results you have derived and lastly mention how your paper is structured.
- Methodology
In this section of your IEEE Paper, explain the methods you used to solve the problem and to prove or disprove the Hypothesis of your research.
Use graphs, tables, figure, etc. to clarify your research ideas.
- Results/Discussions
Use this part of your IEEE Paper to explain what results you found or what significant advances you made in your research.
Results (summarized data of your research) should be clear and concise. You can add illustrations to showcase your result.
Discussions are the interpretation of your research results. Here you should acknowledge the limitations of your research and explain any innovative solutions that may rest from your research.
- Conclusion
In this section, you should explain the results, benefits, and shortcomings of your research. Also suggest any ideas for future research on your topic.
- Appendix
In an IEEE Paper, the text in the appendix is referred to as “given in the Appendix…”
- Acknowledgment
The Acknowledgement, in an IEEE Paper, is placed just before the Reference(s).
When writing Prof. or Dr. Title with a list of names, do not use plural Dr’. Or Profs. Rather use these titles separately with each name. This section should be written in third person.
- References
The references in an IEEE Paper are numbered one reference per number.
- Text Citation of Figures and Tables
In your IEEE Paper, the text Citation of Figures must be in numerical order and must contain the abbreviation “Fig.” followed by the number allotted to that figure.
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