Business Requirement Assignment Help

Executive Summary:

This document contains the three solutions to the problem described in the Business Requirement Document. Each solution has been described in detail and evaluated according to the requirement of the problem stated in the BRD. Two of the solutions are softwares that are already available, and have been explained in the document. The third solution is a software manufacturing company that will develop the Tool according to the needs and requirements of the College. At the end the solutions are compared and the best solution has been identified and recommended.

Introduction:

The I.T. Section at the St. George TAFE NSW College is responsible for the preparation of the timetable for the next semester. Currently they use an enhanced spreadsheet, but with the growth of the I.T. section, complexities have also grown and it is no more an efficient way to prepare the timetable for the next semester. There’s a need for a new tool that would be easy to use and will provide an efficient solution to the problem.  This tool will keep the information such as

 

 

• Student’s information
• Teacher’s Information
• Subject’s Information
• Classroom’s information
• Subject each student is enrolled in
• Student Fee status

With the above information the tool should be able to prepare a timetable for the complete semester.

Business Requirements:

The business need is to provide a tool that would solve the problems of scheduling a timetable for the next semester. Currently the preparation of the timetable is done on an enhanced spread-sheet, which is very difficult and time-consuming. The tool would contain all the information about the I.T. Section e.g. student information, teachers information, classroom information etc. and with the help of this information would provide a well-structured timetable.

Functional Requirements:

Following are the functional requirements of the system:

1. Store student information.
2. Store teacher information
3. Store subject information
4. Store Classroom information
5. Prepare timetable of each course so that there are no clashes.

Non Functional Requirements:

Following are the non-functional requirements of the system:

1. Should be fast and not time-consuming.
2. Only the data-entry is manual, the calculations are done by the tool.
3. Multiple users should be able to use the tool at the same time.

Proposed Solutions:

Following are the three tools that provide us with the solution:

1. Lantiv Scheduling studio 7.
2. Wise Timetable.
3. AG33K4U is a software company that would develop the tool according to our requirements.

Lantiv Scheduling Studio 7:

Lantiv Scheduling studio (Lantiv, 2013) is scheduling software that develops timetables for schools, universities, medical centers etc. The program itself monitors conflicts and allows easy scheduling with the help of drag and drop and at the same time shows everybody personal schedules. The interface of the program is very easy to use and everything is intuitive. The use of the program doesn’t require any special training and the user can learn using the program using their intuition within a couple of hours.

The software can be used to schedule various types of institutes but our main focus is to find a tool for college scheduling. Following are the functionalities that the software will provide to the college:

1. Multi Week Scheduling
2. Multiple choice of resources
3. Flexible timing
4. Personal Student Schedules
5. A very large Database

Multi Week Scheduling

The software provides the feature of multi week scheduling. As the name of the feature suggests, it supports that the schedule of one week be different to that of the previous week. Courses can be scheduled to start and end at variable dates. The timing and dates of starts and ending should be provided the rest of the job will be done by the tool. This feature doesn’t mean that it imposes multi week scheduling; you can also make same weekly schedules for the whole semester as well.

 

 

Multiple Choice of Resources

This feature allows you to use multiple teachers along with multiple rooms for different occasions. You can use this feature to use a different room for a course on different occasions; same is the case for teachers.

Flexible Timing

You don’t need to define particular timeslots for classes in the whole semester. Different classes can start at different times of the day. E.g. one class could be scheduled for 10:00 to 11:30 while another class could be scheduled for 10:20 to 11:50.

Personal Student Schedules

Schedule can be prepared with or without the information about the students

Without Students the system allows you to create a timetable before the start of the semester, even before the enrollment of the students. After the creation of the timetable the students are then enrolled into the courses or subjects.

With Students the system allows the schedule to be prepared with the enrollment of each student.

A Very Large Database

This tool provides a very large database which can be able to use the system for an institution of 100,000 students. Even with this amount of students the system does not lag or provide uncomfortable delays.

Price

The Lantiv Scheduling Studio is not a freeware, and costs 499$ for a single licensed copy of the software. However the software is available for a 30 day trial use.

Wise Timetable

Wise timetable is scheduling software which we are going to discuss in this document as a solution to the timetable preparation problem. This tool provides the following features:

1. Manual and automatic scheduling in multiple weeks.
2. Data is entered manually; the system then prepares the timetable.
3. The desired results are fast and the tool does not lag.
4. It is easy to handle even for complex and large timetables.
5. Suitable for college and university timetable scheduling.
6. Web access and publishing with a single click.

Simplify your work with scheduling software

Wise Timetable (Ltd., 2013) was developed in cooperation with users. Their needs and preferences were incorporated into the development (from user-friendly interface to importing data and automatic generation of timetables).

Increase lecturer / teacher satisfaction

Their schedules can be sent to them by e-mail or by posting them on the website. They can even import timetables to their calendars (Outlook Calendar, Google Calendar etc.).

Increase the quality of study with timetabling software

Current schedules can be immediately posted on the internet and thus relieve students. If necessary, different schedules can be made for every week.

Customize the program to your school/university – not the other way around

The structure of your educational process can be entered into Wise Timetable without restrictions, as it supports all sizes and types of schedules.

Price

The price of wise scheduling software is 3000$. The software is available for trial use.

Custom Built Tool

The final solution that we are going to provide is to contact a software company to develop software for us that will provide us the necessary options for our problem to be solved.

AG33K4U IT

AG33K4U IT firm will endeavor to meet the requirements by creating a custom scheduling tool for St George TAFE that will integrate all the information into one simple to use tool which will grow efficiently with the TAFE over the upcoming semesters.

AG33K4U has been operating for 10 years with a vast experience dealing with companies which focus on teaching. This involves knowledge with extensive databases and tools that are based on holding student data, teacher data, classroom data and financial data.

AG33K4U have a team of 15 skilled professionals who are friendly and experienced in their field with a passion to focus on customers’ needs and requirements, guiding the clients in the right direction as well as satisfying their requests.

AG33K4U has also managed to streamline companies by merging accounting information with administration, cutting down on costs, time and increasing efficiency all round. Though two businesses are never alike, AG33K4U has completed similar tasks to this with various different organizations.

Price

The Custom built software that AG33K4U will provide us, will cost us 400$.