HOTL2008 Production Management for Conventions and Events - Assignment Three

Task:

Create Production Plans for a hypothetical event

Using the Design Brief and Resources Assessment developed in assignments one and two, create a set of Production plans for the event concept you have selected. Write the plans as if they are to be given to someone else to conduct the event, and that person is someone who obeys instructions, and cannot do anything that is not written in the plan

Process
The set of production plans must include:

• An Overall Timeline of the event showing when bookings are made, staff hired, pre-event briefings held, etc. You can use either /meline, GANTT or matrix charts. Either is acceptable.
• An Event Operations Schedule - The event running sheet that details what will be done by who, where and when as the event proceeds. From first entry onto the site/venue up to the moment of final departure from the site/venue.
• A Production schedule/Logistics (resource supply) schedule that shows when and to where each of the listed the resources will be delivered to, used, and picked up from, the site/venue. And by who.
• A Staff Roster - work schedules and locations where will staff be needed, with nota/on of which task(s).
• Include location, and Site/venue maps which show where the event is to take place, and where on the event site or in the event venue, facilities and resources are located and used.
• Include an Event Budget showing both estimated income and expenditure. The budget must provide itemised details.

The above plans should be amalgamated into a single document or submitted as separate documents. You may include supporting material or photos from the venue/site.

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